Data protection declaration

1) Information on the collection of personal data and contact details of the person responsible

1.1 We are pleased that you are visiting our website and thank you for your interest. In the following, we inform you about the handling of your personal data when using our website. Personal data is any data that can be used to identify you personally.

1.2 The person responsible for data processing on this website within the meaning of the General Data Protection Regulation (DSGVO) is Helm Trophy GmbH, Im Gewerbegebiet 8, 36289 Friedewald, Germany, Tel.: +49 66 74 / 22 000-0, Fax: +49 66 74 / 22 000-99, E-Mail: service@helmtrophy.com. The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data.

1.3 This website uses SSL or TLS encryption for security reasons and to protect the transmission of personal data and other confidential content (e.g. orders or enquiries to the person responsible). You can recognise an encrypted connection by the string „https://“ and the lock symbol in your browser bar.

2) Data collection when visiting our website

When you use our website for information purposes only, i.e. if you do not register or otherwise provide us with information, we only collect the data that your browser sends to our server (so-called „server log files“). When you visit our website, we collect the following data, which is technically necessary for us to display the website to you:

  • Our visited website
  • The date and time at the time of access
  • Amount of data sent in bytes
  • Source/reference from which you came to the page
  • Browser used
  • Operating system used
  • IP address used (if applicable: in anonymised form)

The processing is carried out in accordance with Art. 6 Para. 1 lit. f DSGVO on the basis of our legitimate interest in improving the stability and functionality of our website. The data is not passed on or used in any other way. However, we reserve the right to check the server log files on a regular basis if there are concrete indications of illegal use.

3) Hosting & Content-Delivery-Network

Bunny
On our website we use „Bunny“, a so-called Content Delivery Network ("CDN") of BUNNYWAY d.o.o., Cesta komandanta Staneta 4A, 1215 Medvode, Slovenia ("Bunny"). A content delivery network is an online service that is used in particular to deliver large media files (such as graphics, page content or scripts) through a network of regionally distributed servers connected via the Internet. The use of Bunny's Content Delivery Network helps us to optimise the loading speeds of our website. Bunny does not interact with visitors to our website and does not process any personal visitor data. Should processing nevertheless occur in individual cases, this will be carried out in accordance with Art. 6 Para. 1 lit. f DSGVO on the basis of our legitimate interest in the secure and efficient provision, as well as the improvement of the stability and functionality of our website. For more information, please see Bunny's privacy statement at: https://bunny.net/privacy

4) Cookies

To make visiting our website more attractive and to enable the use of certain functions, we use cookies, i.e. small text files that are stored on your terminal device. Some of these cookies are automatically deleted after you close your browser (so-called session cookies), while others remain on your terminal device for longer and allow you to save page settings (so-called persistent cookies). In the latter case, you can find the storage period in the overview of the cookie settings of your web browser. If personal data is also processed by individual cookies used by us, the processing is carried out in accordance with Art. 6 Para. 1 lit. b DSGVO either for the performance of the contract, in accordance with Art. 6 Para. 1 lit. a DSGVO in the case of a given consent or pursuant to Art. 6 Para. 1 lit. f DSGVO to protect our legitimate interests in the best possible functionality of the website as well as a customer-friendly and effective design of the page visit.
You can set your browser in such a way that you are informed about the setting of cookies and can decide individually whether to accept them or to exclude the acceptance of cookies for certain cases or in general. Please note that if you do not accept cookies, the functionality of our website may be limited.

5) Contacting us

5.1 - Our own live chat system
On this website, for the purpose of operating a live chat system that serves to answer live enquiries, your communicated chat name and your communicated chat content are collected as data and stored for the course of the chat. The chat and your chat name are stored exclusively in RAM (random access memory) and deleted immediately as soon as we or you have ended the chat conversation, but no later than 2 hours after the last message in the chat history. Cookies are used to operate the chat function. Cookies are small text files that are stored locally in the cache of the site visitor's Internet browser. The cookies make it possible to recognise the Internet browser of the site visitor in order to ensure that the individual users of the chat function of our website can be distinguished. If the information collected in this way has a personal reference, the processing is carried out in accordance with Art. 6 Para. 1 lit. f DSGVO on the basis of our legitimate interest in effective customer service and the statistical analysis of user behaviour for optimisation purposes. In order to avoid the storage of cookies, you can set your Internet browser in such a way that no more cookies can be stored on your computer in the future or that cookies that have already been stored are deleted. However, switching off all cookies may mean that the chat function on our website can no longer be used.

5.2 Own rating reminder (not sent by a customer rating system)

In order to check our service and product quality, we reserve the right to use your email address, which we have received from you in connection with the sale of a good or service, for an evaluation request, which we may send to you by email following an order you have placed in our online shop. You can object to the use of your email address for the aforementioned purpose at any time without incurring any costs other than the transmission costs according to the basic rates.

5.3 When contacting us (e.g. via contact form or email), personal data will be processed exclusively for the purpose of processing and responding to your request and only to the extent necessary for this purpose. The legal basis for the processing of this data is our legitimate interest in responding to your request in accordance with Art. 6 Para. 1 lit. f DSGVO. If your contact is aimed at a contract, the additional legal basis for the processing is Art. 6 Para. 1 lit. b DSGVO. Your data will be deleted if it can be inferred from the circumstances that the matter concerned has been finally clarified and provided that there are no statutory retention obligations to the contrary.

5.4 WhatsApp Business

We offer visitors to our website the option of contacting us via the WhatsApp messaging service provided by WhatsApp Ireland Limited, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. For this purpose, we use the so-called business version of WhatsApp.

If you contact us via WhatsApp on the occasion of a specific transaction (for example, a completed order), we store and use the mobile phone number you use on WhatsApp as well as – if provided – your first and last name pursuant to Art. 6 Para. 1 lit. b. DSGVO to process and respond to your request. On the basis of the same legal basis, we may ask you to provide further data (order number, customer number, address or email address) via WhatsApp in order to be able to assign your request to a specific process.

If you use our WhatsApp contact for general enquiries (e.g. about our range of services, availability or our website), we store and use the mobile phone number you use on WhatsApp and, if provided, your first and last name in accordance with Art. 6 Para. 1 lit. f DSGVO on the basis of our legitimate interest in the efficient and timely provision of the desired information.

Your data will only ever be used to respond to your request via WhatsApp. It will not be passed on to third parties.

Please note that your data will not be used for any other purpose.

Please note that WhatsApp Business receives access to the address book of the mobile device we use for this purpose and automatically transfers telephone numbers stored in the address book to a server of the parent company Meta Platforms Inc. in the USA. For the operation of our WhatsApp business account, we use a mobile device whose address book only stores the WhatsApp contact data of those users who have also contacted us via WhatsApp.

This ensures that the WhatsApp contact data of those users who have also contacted us via WhatsApp are stored in the address book.

This ensures that every person whose WhatsApp contact data is stored in our address book has already consented to the transfer of their WhatsApp telephone number from the address books of their chat contacts in accordance with Art. 6 Para. 1 lit. a DSGVO when using the app on their device for the first time by accepting the WhatsApp terms of use. A transfer of data of such users who do not use WhatsApp and/or have not contacted us via WhatsApp is excluded in this respect.

The purpose and scope of the data collection and the further processing and use of the data by WhatsApp as well as your rights in this regard and settings options for protecting your privacy can be found in WhatsApp's privacy policy: https://www.whatsapp.com/legal/?eea=1#privacy-policy

6) Data processing when opening a customer account

In accordance with Art. 6 Para. 1 lit. b DSGVO, personal data will continue to be collected and processed to the extent required in each case if you provide us with this data when opening a customer account. The data required to open an account can be found in the input mask of the corresponding form on our website. Deletion of your customer account is possible at any time and can be done by sending a message to the above address of the person responsible. After deletion of your customer account, your data will be deleted, provided that all contracts concluded via this account have been fully processed, no legal retention periods are opposed to this and no justified interest in continued storage exists on our part.

7) Comment function

When using the comment function on this website, in addition to your comment, information on the time of the creation of the comment and the commentator name chosen by you will be stored and published on this website. Furthermore, your IP address will be stored for security reasons, in order to enable attribution to the author in the event of unlawful comments. Your e-mail address will be stored for the purpose of contacting you in the event that a third party should object to your published content as unlawful.

8) Use of customer data for direct marketing

8.1 Signing up for our email newsletter

If you register for our e-mail newsletter, we will send you information about our offers on a regular basis. Only your e-mail address is required for sending the newsletter. The provision of further data is voluntary and will be used to address you personally. For sending the newsletter, we use the so-called double opt-in procedure, which ensures that you will only receive newsletters if you have expressly confirmed your consent to receive the newsletter by clicking on a verification link sent to the specified e-mail address

By activating the confirmation link, you give us your consent to use your personal data in accordance with Art. 6 Para. 1 lit. a DSGVO. We store your IP address entered by your Internet service provider (ISP) as well as the date and time of registration in order to be able to trace any possible misuse of your e-mail address at a later date. The data we collect when you register for the newsletter is used strictly for the intended purpose. You can unsubscribe from the newsletter at any time by clicking on the link provided for this purpose in the newsletter or by sending a message to the responsible person mentioned at the beginning. After unsubscribing, your email address will be deleted from our newsletter distribution list without delay, unless you have expressly consented to further use of your data or we reserve the right to use your data for other purposes that are permitted by law and about which we inform you in this declaration.

8.2 Sending the email newsletter to existing customers

If you have provided us with your e-mail address when purchasing goods or services, we reserve the right to send you regular e-mail offers for similar goods or services to those you have already purchased from our range. For this purpose, we do not need to obtain any separate consent from you in accordance with Section 7 (3) of the German Unfair Competition Act (UWG). The data processing is carried out solely on the basis of our legitimate interest in personalised direct advertising in accordance with Art. 6 Para. 1 lit. f DSGVO. If you have objected to the use of your e-mail address for this purpose, we will not send any e-mails. You are entitled to object to the use of your e-mail address for the aforementioned advertising purpose at any time with effect for the future by notifying the responsible person named at the beginning. For this purpose, you will only incur transmission costs in accordance with the basic rates. After receipt of your objection, the use of your e-mail address for advertising purposes will cease immediately.

8.3 - Advertising by letter
On the basis of our legitimate interest in personalised direct advertising, we reserve the right to store your first and last name, your postal address and - insofar as we have received this additional information from you within the framework of the contractual relationship - your title, academic degree, year of birth and your occupational, industry or business designation in accordance with Art. 6 Para. 1 lit. f DSGVO and to use it for sending you interesting offers and information on our products by letter post.
You can object to the storage and use of your data for this purpose at any time by sending an appropriate message to the person responsible.

9) Data processing for order handling

9.1 - Übmittlung von Bilddateien zur Bestellabwicklung per Upload-Funktion
On our website, we offer customers the possibility to order the personalisation of products by submitting image files via an upload function. The submitted image motif is used as a template for the personalisation of the selected product. Using the upload form on the website, the customer can transmit one or more image files from the memory of the terminal device used directly to us via automated, encrypted data transmission. We then collect, store and use the transmitted data exclusively for the production of the personalised product as defined in the respective service description on our website. If the image files provided are passed on to special service providers for the production and processing of the order, you will be explicitly informed of this in the following paragraphs. Any further forwarding will not take place. If the files or the digital motifs contain personal data (in particular images of identifiable persons), all of the processing procedures just mentioned will be carried out exclusively for the purpose of processing your online order in accordance with Art. 6 Para. 1 lit. b DSGVO. After the order has been processed, the image files transmitted are automatically and completely deleted. - Transmission of image files for order processing by e-mail
On our website, we offer customers the possibility to order the personalisation of products by sending image files by e-mail. The submitted image motif is used as a template for the personalisation of the selected product. The customer can send us one or more image files from the memory of the terminal device used via the e-mail address provided on the website. We then collect, store and use the files thus transmitted exclusively for the production of the personalised product as defined in the respective service description on our website. If the image files provided are passed on to special service providers for the production and processing of the order, you will be explicitly informed of this in the following paragraphs. Any further forwarding will not take place. If the files or the digital motifs contain personal data (in particular images of identifiable persons), all of the processing procedures just mentioned will be carried out exclusively for the purpose of processing your online order in accordance with Art. 6 Para. 1 lit. b DSGVO. After the order has been processed, the image files transmitted are automatically and completely deleted.

9.2 Insofar as necessary for the processing of the contract for delivery and payment purposes, the personal data collected by us will be passed on to the commissioned transport company and the commissioned credit institution in accordance with Art. 6 Para. 1 lit. b DSGVO.

If we owe you updates for goods with digital elements or for digital products on the basis of a corresponding contract, we process the contact data (name, address, email address) you provided when placing the order in order to inform you within the scope of our legal information obligations pursuant to Art. 6 para. 1 lit. c DSGVO, we will inform you personally by suitable means of communication (e.g. by post or e-mail) about upcoming updates within the legally stipulated period. Your contact details will be used strictly for the purpose of informing you about updates owed by us and will only be processed by us for this purpose to the extent that this is necessary for the respective information.

In order to process your order, we also work together with the following service provider(s), who support us in whole or in part in the execution of concluded contracts. Certain personal data is transmitted to these service providers after the following information has been provided.

9.3 Use of payment service providers (payment services)

- Adyen
If you choose a payment method from the payment service provider Adyen, the payment will be processed by the payment service provider Adyen, Simon Carmiggeltstraat 6 - 50, 1011 DJ Amsterdam, Netherlands, to whom we will pass on the information you provided during the ordering process, together with the information about your order (name, address, IBAN, BIC, invoice amount, currency and transaction number) in accordance with Art. 6 Para. 1 lit. b DSGVO. Your data will only be passed on for the purpose of processing payments with the payment service provider Adyen and only to the extent necessary for this purpose. - Amazon Pay
If you select the payment method Amazon Pay, the payment will be processed via the payment service provider Amazon Payments Europe s.c.a., 38 avenue J.F. Kennedy, L-1855 Luxembourg (hereinafter referred to as Amazon Payments), to whom we will pass on the information you provided during the ordering process, together with the information about your order, in accordance with Art. 6 Para. 1 lit. b DSGVO. Your data will only be passed on for the purpose of payment processing with the payment service provider Amazon Payments and only insofar as it is necessary for this purpose. If cookies, i.e. small text files that are stored on the end device, are set when using Amazon Pay, this is done exclusively on the basis of your express consent in accordance with Art. 6 Para. 1 lit. a DSGVO. This consent can be revoked at any time via the cookie consent tool implemented on the website. You can obtain further information on the data protection provisions of Amazon Payments at the following Internet address: https://pay.amazon.de/help/82974
- Apple Pay
If you choose the payment method „Apple Pay“ of Apple Distribution International (Apple), Hollyhill Industrial Estate, Hollyhill, Cork, Ireland, the payment processing is carried out „Apple Pay“ via the „Apple Pay“ function of your terminal device operated with iOS, watchOS or macOS by charging a payment card deposited with „Apple Pay“. Apple Pay uses security features built into the hardware and software of your device to protect your transactions. In order to release a payment, you must enter a code that you have previously specified and verify it using the Face ID or Touch ID function of your terminal device. For the purpose of payment processing, the information you provide during the ordering process, together with information about your order, will be passed on to Apple in encrypted form. Apple then encrypts this data again with a developer-specific key before the data is transferred to the payment service provider of the payment card stored in Apple Pay to process the payment. The encryption ensures that only the website through which the purchase was made can access the payment data. After the payment is processed, Apple sends your device account number and a transaction-specific dynamic security code to the originating website to confirm the success of the payment. If personal data is processed in the course of the above-mentioned transactions, it is processed solely for the purpose of processing the payment in accordance with Art. 6 (1) lit. b DSGVO. Apple keeps anonymised transaction data, including the approximate amount of the purchase, the approximate date and time, and whether the transaction was completed successfully. Anonymisation completely eliminates the possibility of any reference to a person. Apple uses the anonymised data to improve Apple Pay and other Apple products and services. When you use Apple Pay on the iPhone or Apple Watch to complete a purchase that you made through Safari on the Mac, the Mac and the authorisation device communicate through an encrypted channel on Apple's servers. Apple does not process or store any of this information in a format that can identify you personally. You can disable the ability to use Apple Pay on your Mac in the settings on your iPhone. Go to "Wallet & Apple Pay", and disable "Allow payments on Mac".
For more information on Apple Pay privacy, please visit the following web address: https://support.apple.com/en-en/HT203027
- Google Pay
If you choose the payment method „Google Pay“ of Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland („Google“), the payment will be processed „Google Pay“ via the „Google Pay“ application of your mobile phone with at least Android 4. 4 („KitKat“) and which has an NFC function by charging a payment card deposited with Google Pay or a payment system verified there (e.g. PayPal). For the release of a payment via Google Pay in the amount of more than 25 euros, the prior unlocking of your mobile device by the respective verification measure (such as facial recognition, password, fingerprint or pattern) is required. For the purpose of payment processing, the information you provide during the ordering process, together with information about your order, will be passed on to Google. Google then transmits your payment information stored in Google Pay in the form of a uniquely assigned transaction number to the source website, with which a payment is verified. This transaction number does not contain any information about the real payment data of your payment means deposited with Google Pay, but is created and transmitted as a one-time valid numeric token. For all transactions via Google Pay, Google only acts as an intermediary to process the payment. The transaction is carried out exclusively in the relationship between the user and the source website by debiting the means of payment deposited with Google Pay. Insofar as personal data is processed in the course of the described transactions, the processing is carried out exclusively for the purpose of payment processing in accordance with Art. 6 Para. 1 lit. b DSGVO.
Google reserves the right to collect, store and analyse certain transaction-specific information for each transaction carried out via Google Pay. This includes the date, time and amount of the transaction, merchant location and description, a description provided by the merchant of the goods or services purchased, photos you have included with the transaction, the name and email address of the seller and buyer or the sender and recipient of the goods and services purchased. the sender and recipient, the payment method used, your description of the reason for the transaction and, where applicable, the offer associated with the transaction. According to Google, this processing is carried out exclusively in accordance with Article 6(1)(f) of the GDPR on the basis of the legitimate interest in proper billing, verification of transaction data and optimisation and maintenance of the functionality of the Google Pay service. Google also reserves the right to combine the processed transaction data with other information that is collected and stored by Google when other Google services are used. The Google Pay terms of use can be found here:
https://payments.google.com/payments/apis-secure/u/0/get_legal_document?ldo=0&ldt=googlepaytos&ldl=en
For more information about Google Pay privacy, please visit the following web address:
https://payments.google.com/payments/apis-secure/get_legal_document?ldo=0&ldt=privacynotice&ldl=en
- giropay
When paying via „giropay“ the payment is processed üvia giropay GmbH, An der Welle 4, 60322 Frankfurt/Main, to whom we pass on the information you provided during the ordering process together with the information üabout your order. Your data will be passed on in accordance with Art. 6 Para. 1 lit. b DSGVO solely for the purpose of processing payment and only to the extent necessary for this purpose. You can obtain further information on the data protection provisions of giropay GmbH at the following Internet address: https://www.giropay.de/legal/datenschutzerklaerung
- Paypal
When paying via PayPal, credit card via PayPal, direct debit via PayPal or, if offered, purchase on account or payment by instalments via PayPal, we pass on your payment data to PayPal (Europe) S.a.r.l. et Cie, S.C.A., 22-24 Boulevard Royal, L-2449 Luxembourg (hereinafter referred to as PayPal) as part of the payment processing. The transfer is made in accordance with Art. 6 Para. 1 lit. b DSGVO and only insofar as this is necessary for the processing of the payment. PayPal reserves the right to carry out a credit check for the payment methods credit card via PayPal, direct debit via PayPal or, if offered, purchase on account or payment by instalments via PayPal. For this purpose, your payment data may be passed on to credit agencies in accordance with Art. 6 Para. 1 lit. f DSGVO on the basis of PayPal's legitimate interest in determining your ability to pay. PayPal uses the result of the credit check with regard to the statistical probability of non-payment for the purpose of deciding on the provision of the respective payment method. The credit report may contain probability values (so-called score values). Insofar as score values are included in the result of the credit report, they have their basis in a scientifically recognised mathematical-statistical procedure. The calculation of the score values includes, but is not limited to, address data. For further information on data protection, including information on the credit agencies used, please refer to PayPal's data protection statement: https://www.paypal.com/en/webapps/mpp/ua/privacy-full
You can object to this processing of your data at any time by sending a message to PayPal. However, PayPal may still be entitled to process your personal data if this is necessary for the contractual processing of payments. - SOFORT
If you choose the payment method „SOFORT“, the payment will be processed üvia the payment service provider SOFORT GmbH, Theresienhöhe 12, 80339 München, Germany (hereinafter „SOFORT“), to whom we pass on the information you provided during the ordering process together with the information üabout your order in accordance with Art. 6 Para. 1 lit. b DSGVO. Sofort GmbH is part of the Klarna Group (Klarna Bank AB (publ), Sveavägen 46, 11134 Stockholm, Sweden). Your data will only be passed on for the purpose of payment processing with the payment service provider SOFORT and only insofar as it is necessary for this purpose. You can obtain further information about SOFORT's data protection policy at the following Internet address: https://www.klarna.com/sofort/datenschutz

9.4 Creditworthiness

If we make advance payments (e.g. delivery on account), we reserve the right to carry out a credit check on the basis of mathematical-statistical methods in order to safeguard our legitimate interest in determining the solvency of our customers. In accordance with Art. 6 Para. 1 lit. f DSGVO, we transmit the personal data required for a creditworthiness check to the following service provider:

Creditreform Boniversum GmbH, Hammfelddamm 13, 41460 Neuss, Tel.: +49 (0)2131-109501, Fax: -557

The credit report may contain probability values (so-called score values). If score values are included in the result of the credit report, they are based on a scientifically recognised mathematical-statistical procedure. The calculation of the score values includes, but is not limited to, address data. We use the result of the credit assessment with regard to the statistical probability of non-payment for the purpose of deciding on the establishment, performance or termination of a contractual relationship. You can object to this processing of your data at any time by sending a message to the data controller or to the aforementioned credit agency. However, we may still be entitled to process your personal data if this is necessary for the contractual processing of payments.

10) Web analytics services

- Matomo
On this website, certain user information is collected and stored using the web analytics software Matomo (www.matomo.org), a service provided by InnoCraft Ltd, 150 Willis St, 6011 Wellington, New Zealand („Matomo“). This information can be used to create and analyse pseudonymised usage profiles.
The information collected with Matomo technology (including your pseudonymised IP address) is processed on our servers. This website uses Matomo exclusively without the use of cookies, which means that Matomo does not set cookies on your terminal device at any time.


11) Page functionality

11.1 Online applications via a form
On our website, we offer job applicants the opportunity to apply online via a corresponding form. In order to be included in the application process, applicants must provide us with all the personal data required for an informed assessment and selection via the form. The information required includes general personal information (name, address, telephone or electronic contact details) and performance-related evidence of the qualifications required for a post. In addition, health-related information may be required which, in the interest of social protection, must be taken into account in the applicant's person in accordance with labour and social law. In the course of submitting the form, the applicant data is encrypted in accordance with the state of the art, transmitted to us, stored by us and evaluated exclusively for the purpose of processing the application. The legal basis for this processing is in principle Art. 6 Para. 1 lit. b DSGVO (for processing in Germany in conjunction with § 26 Para. 1 BDSG), in the sense of which the application process is regarded as the initiation of an employment contract. Insofar as special categories of personal data within the meaning of Art. 9 (1) DSGVO (e.g. health data such as information on the severely disabled status) are requested from applicants in the course of the application procedure, the processing is carried out in accordance with Art. 9 (2) lit. Art. 9 para. 2 lit. b. DSGVO so that we can exercise the rights arising from labour law and social security and social protection law and fulfil our obligations in this respect. Cumulatively or alternatively, the processing of special categories of data may also be based on Article 9(1)(h) of the GDPR if it is carried out for the purposes of preventive health care or occupational medicine, for the assessment of the applicant's ability to work, for medical diagnosis, health or social care or treatment or for the management of health or social care systems and services. If the applicant is not selected in the course of the evaluation described above, or if an applicant withdraws his or her application prematurely, his or her data submitted in the form of an application form will be deleted after a corresponding notification at the latest after 6 months. This period is measured on the basis of our legitimate interest in answering any follow-up questions about the application and, if necessary, to be able to comply with our obligations to provide evidence under the regulations on equal treatment of applicants. In the event of a successful application, the data provided will be further processed on the basis of Art. 6 para. 1 lit. b DSGVO (for processing in Germany in conjunction with § 26 para. 1 BDSG) for the purposes of implementing the employment relationship.

11.2 Applications to job advertisements by email
We advertise current vacancies on our website in a separate section, for which interested parties can apply by e-mail to the contact address provided.
Inclusion in the application process requires that applicants provide us with all personal data necessary for a well-founded and informed assessment and selection together with their application by e-mail.
The information required includes general personal information (name, address, telephone or electronic contact details) and performance-related evidence of the qualifications required for a position. In addition, health-related information may be required, which in the interest of social protection must be taken into account in the applicant's person in accordance with labour and social law. The components that an application must contain in order to be considered in each individual case and the form in which these components are to be sent by e-mail can be found in the respective job advertisement. After receipt of the application sent using the specified e-mail contact address, the applicant data will be stored by us and evaluated exclusively for the purpose of processing the application. For any queries arising in the course of processing, we will use either the e-mail address provided by the applicant with his/her application or a telephone number provided, at our discretion. The legal basis for this processing, including contacting us for enquiries, is in principle Art. 6 Para. 1 lit. b DSGVO (for processing in Germany in conjunction with § 26 Para. 1 BDSG), in the sense of which the application process is considered to be the initiation of an employment contract. Insofar as special categories of personal data within the meaning of Art. 9 Para. 1 DSGVO (e.g. health data such as information on severely disabled status) are requested from applicants in the course of the application procedure, the processing is carried out in accordance with Art. 9 Para. 2 lit. b. DSGVO. DSGVO so that we can exercise the rights arising from labour law and social security and social protection law and fulfil our obligations in this respect. Cumulatively or alternatively, the processing of special categories of data may also be based on Article 9(1)(h) of the GDPR if it is carried out for the purposes of preventive health care or occupational medicine, for the assessment of the applicant's ability to work, for medical diagnosis, health or social care or treatment, or for the management of health or social care systems and services. If the applicant is not selected in the course of the evaluation described above or if an applicant withdraws his or her application prematurely, his or her data transmitted by e-mail and all electronic correspondence, including the original application e-mail, will be deleted at the latest after 6 months following notification. This period is measured on the basis of our legitimate interest in answering any follow-up questions about the application and, if necessary, to be able to comply with our obligations to provide evidence under the regulations on equal treatment of applicants. In the event of a successful application, the data provided will be further processed on the basis of Art. 6 para. 1 lit. b DSGVO (for processing in Germany in conjunction with § 26 para. 1 BDSG) for the purposes of carrying out the employment relationship.

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12) Rights of the data subject

12.1 The applicable data protection law grants you the following data subject rights (rights of access and intervention) vis-à-vis the controller with regard to the processing of your personal data, whereby reference is made to the stated legal basis for the respective prerequisites for access:

    12.1 The applicable data protection law grants you the following data subject rights (rights of access and intervention) vis-à-vis the controller with regard to the processing of your personal data.
    • Right to information pursuant to Art. 15 DSGVO;
    • Right to rectification pursuant to Art. 16 DSGVO;
    • Right to erasure pursuant to Art. 17 of the GDPR;
    • Right to restriction of processing pursuant to Art. 18 DSGVO;
    • Right to information pursuant to Art. 19 of the GDPR;
    • Right to data portability pursuant to Art. 20 DSGVO;
    • Right to revoke consent granted pursuant to Art. 7 (3) DSGVO;
    • Right to lodge a complaint pursuant to Art. 77 of the GDPR;

    12.2 RIGHT OF APPEAL

    If WE PROCESS YOUR PERSONAL DATA IN THE CONTEXT OF AN INTEREST PROCESSING, YOU HAVE THE RIGHT AT ANY TIME TO OBJECT TO THE PROCESSING ON THE GROUNDS OF OUR PERSONAL INTEREST; NOBES ARISING OUT OF YOUR PARTICULAR SITUATION TO OBJECT TO SUCH PROCESSING WITH EFFECTIVE EFFECT FOR THE FUTURE.
    IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE DATA CONCERNED. FURTHER PROCESSING WILL STILL BE PROVIDED IF WE CAN PROVE THAT THERE ARE REASONS FOR THE PROCESSING THAT ARE REASONS FOR THE PROTECTION; NNEN, THEIR INTERESTS, FUNDAMENTAL RIGHTS AND FUNDAMENTAL FREEDOMS, OR IF THE PROCESS IS FOR THE PURPOSE OF ENFORCING, EXTENDING OR DEFENDING LEGAL CLAIMS.

    If YOUR PERSONAL DATA IS PROCESSED BY US FOR THE PURPOSE OF DIRECT ADVERTISING, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR THE PURPOSE OF SUCH ADVERTISING. YOU CAN CANCEL THE OPPOSITION AS DESCRIBED ABOVE.

    If YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL TERMINATE THE PROCESSING OF THE DATA CONCERNED FOR DIRECT ADVERTISING PURPOSES.

    13) Duration of storage of personal data

    The duration of the storage of personal data is determined on the basis of the respective legal basis, the purpose of the processing and, if included, additionally on the basis of the respective legal retention period (e.g. retention periods under commercial and tax law).

    Where personal data is processed on the basis of explicit consent in accordance with Art. 6 Para. 1 lit. a DSGVO, this data is stored until the person concerned revokes his/her consent.

    If there are legal retention periods for data processed within the scope of legal business or legal business obligations on the basis of Art. 6 para. 1 lit. b DSGVO, this data is routinely deleted after the expiry of the retention periods, provided that it is no longer required for the performance of the contract or the initiation of the contract and/or we have no justified interest in continuing to store it.

    When processing data, the data is routinely deleted after the expiry of the retention periods, provided that it is no longer required for the performance of the contract or the initiation of the contract and/or we have no justified interest in continuing to store it.

    When personal data is processed on the basis of Art. 6 para. 1 lit. f DSGVO, this data is stored until the data subject exercises his/her right to object in accordance with Art. 21 para. 1 DSGVO, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or the processing serves the purpose of asserting, exercising or defending legal claims.

    When personal data are processed for the purpose of direct marketing on the basis of Art. 6 (1) lit. f DSGVO, these data are stored until the data subject exercises his or her right to object pursuant to Art. 21 (2) DSGVO.

    Unless otherwise stated in the other information in this declaration regarding specific processing situations, stored personal data will otherwise be deleted if they are no longer necessary for the purposes for which they were collected or otherwise processed.